How to Install Office on a Mac

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Open space office interior with a wooden floor and a panoramic window. Image credit: ismagilov/

Mac users who are fond of the popular Office application received some great news back in 2016 when an updated version of the Microsoft Office software was released specifically to benefit Mac users. This package serves as an improved version of the 2011 software, offering several upgrades that have made Office for Mac 2016 worth the wait for Mac users everywhere.

Just a few of these upgrades pertain to the style, which was designed to better suit the familiar Mac layout for users, as well as an increased ease in sharing capabilities for users interested in sharing their documents with others. Although the latter is not a feature unique to the Office for Mac 2016, past versions of the software only offered this feature in Word and Excel. It now extends to all applications within Office.

However, in order to enjoy the benefits of this upgraded Office 2016 application, Mac users must first successfully install it on their devices.

Read on to learn how to install Office for Mac 2016 on your Mac.

Step 1: Sign into Your Microsoft Account Following Purchase

Once you have purchased the Office for Mac 2016 application for your device and have acquired your license key, you can sign into your Office account (or create a new Microsoft account for new users) to redeem it.

Although Microsoft states that not every purchase comes with a redeemable product key, those who do receive this key will need to redeem it in order to successfully install the application.

Step 2: Redeem Product Key

Once you have signed into your Microsoft account on Office’s website, you will see an option for you to ‘Install’ the application. You are given five installs total to any Mac or Windows system, as well as any iPad or Windows Phone device.

Step 3: Click ‘Install’

Click on the ‘Install’ button once you have signed into your account. You will be directed to an ‘Install Information’ page, which will show information such as previous installs, as well as application versions available for installing.

The default selection should already be Office for Mac 2016 if you have purchased the application and are using your Mac device.

Step 4: Office Installer

Clicking ‘Install’ will download the Office Installer, and from there you can open Finder and head on over to your Downloads folder to open the downloaded Office.pkg file (the name of the file will likely appear as Microsoft_Office_2016_Installer.pkg but wording may vary slightly).

This next part of the installation process typically takes a couple of minutes, but can vary some depending on the user’s connectivity speed.

Step 5: Navigating/Continuing Through Installation Process

a. Initial Installation Screen

Clicking on your downloaded Office Installer file will bring you to an initial installation screen that will prompt you through a few simple steps. Read the basic introductory words that will show up on your screen and select ‘Continue’.

b. Software License Agreement

Carefully review the software license agreement on the next screen to your satisfaction. Select ‘Continue’.

When prompted, select ‘Agree’ to agree to the terms of software use.

c. Installation Type

Choose your preferred type of installation from the options you are given. Select ‘Continue’.

d. Disk Space Requirements

At this point you will need to review the disk space requirements of the software and ensure you have enough disk space on your device. This should not be a problem for most users—it is mostly for informational purposes so that you are aware of the amount of space the software will be taking up.

e. Finishing

If prompted, enter your Mac login password (the password you use to login to your device) and select ‘Install Software’.

Step 6: Software Install

The software will then begin to install. When finished, click ‘Close’.

Step 7: Get Started

Once the software has been successfully installed onto your device, you can click on the Launchpad icon in your Mac’s Dock. Click on one of the newly upgraded Microsoft applications (such as Microsoft Word).

This will bring you to a screen allowing you to ‘Get Started’ and thereby proceed to use of the software.